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MSFT: S4B - Set up a Skype for Business Meeting on Behalf of Someone Else

Set up a Skype for Business meeting on behalf of someone else

Setting up a Skype for Business Meeting on behalf of someone else, for example a manager, is similar to setting up one for yourself. First, the person you’re scheduling the meeting for needs to add you as a delegate in their Outlook calendar and in Skype for Business. Then, you can set up Skype for Business Meetings, start impromptu Skype for Business Meetings, and start conference calls on behalf of that person.

Note:  To be or have a delegate, you must be using Outlook.

Get set up as a delegate

First, the steps below must be done by the person who is giving delegate access.

  1. In Outlook, click File > Account Settings > Delegate Access > Add.

  2. Find and add the name of the person who is going to be the delegate.

  3. Click the Calendar menu, and select Editor rights.

    For more information, see Allow someone else to manage your mail and calendar.

    Screenshot of adding delegate in outlook

Note: For additional information on configuring delegate access via Outlook, click here

Start a meeting or call as a delegate

As a delegate, you can access the calendar of the person you’re a delegate for and set up a Skype for Business Meeting just like any other meeting.

As a delegate, you can also start an impromptu meeting, by using the Meet Now feature or a conference call for someone else.

Note: You may need to wait 5-10 minutes after delegate access has been added before these options are available

Use Meet Now to start a Skype for Business Meeting

  1. In the Skype for Business main window, click the Options menu, and then click Show Menu Bar.

  2. On the menu bar, click Meet Now.

Screenshot of starting a meet now as a delegate

  1. Click the name of the person who has given you delegate access. This opens a meeting window.

  2. Pause on the people menu to invite participants. Invitees receive an alert that notifies them of a meeting request.

Scheduling a Skype for Business meeting via Outlook

1. As the delegate navigate to the Calendar section of Outlook

2. Right click on My Calendars and select the option to Add Calendar then select From Address Book


3. Search for the name of the user who granted you delegate access. Select their name, then click Calendar. Click OK to finish adding their calendar to your Outlook


4. With the new calendar open in Outlook. You can now right click on the user's calendar and create a new Skype meeting.