ADDING A MICROSOFT TEAMS USER IN CALLTOWER CONNECT
The user account must be created in O365 and have a Teams Phone Standard license or a Business Voice without a US calling plan license assigned.
Auto Attendants and Resource accounts use the Teams Phone Standard - Virtual User License, this license cannot be used on users.
Manually Create User
To create a user manually
Once logged in, click on the ellipses at the top left and navigate to the user icon
Click the blue plus on the right-hand side
Fill out the user information example shown in the screenshot below. Be sure that the username matches the same username in 365.
Assign the service and the phone number to the user account as shown in the screenshot below and select the plan you want either metered or unlimited and then the number from the drop-down list on the right.
Note: If no numbers appear on the drop down then the location is out of available numbers. You can order additional numbers by following our article, How to Order New Numbers.
Click the blue Save button on the bottom right and your user will be created
Once the user is created you will see this banner at the top (it normally doesn’t take 24 hours for the calls tab to populate but provisioning time is 24 hours for changes to a user, hence the warning at the top)
To create a user from Sync Online Users - Click on the ellipses at the top left and navigate to Sync Online Users
Please Note : the user will only show up in the Sync-Online if they have a first and last name filled out and they have a Microsoft 365 Phone System or Teams Phone Standard license assigned and no current phone number assigned.
Click the green Sync Office 365 to see the user
Click the blue pencil button on the far right and select the location the user will be in and click the green check mark
Click on the ellipses at the top left and navigate to the user icon and search for your user
Click on the user and go to Manage Services under User Settings
Assign the service and the phone number to the user account as shown in the screenshot below, select the plan you want, metered or unlimited, and then the number from the drop-down list on the right
Click the blue Save button on the bottom right
Once the number is added to the user then you will see this banner at the top (it normally doesn’t take 24 hours for the calls tab to populate but in the past, it has taken that long for Microsoft to populate it, that’s why we put that warning at the top)
Test the New User
Note: It can take up to 24 hours for proper replication. Changes should still be reflected in the Teams Admin Center.
1. Call the user's new number. It should ring voicemail or reach the end user. If this call is successful and reaches the endpoint, there is no need to continue.
2. Check the Teams Admin Center and ensure the user shows a DID assigned to the user. CallTower Support can do this if we are the CSP
a. Log in to admin.teams.microsoft.com
b. On the left-hand side select Users > Manage Users
c. Select the user. The DID will appear under the “Account” tab under “General Information”
1. Lastly, we can remove the Teams Phone Standard licensing or Microsoft 365 Phone System Application and then re-assign it to the user.
d. Sign in to Admin.microsoft.com. Navigate to “Users” > “Manage Users”
e. Find the affected user and select them. From the pop-out window on the right-hand side select the “Licenses and Apps” tab. Scroll down to find either “Teams Phone Standard” or “Microsoft/Office 365 E5”
i. If the user is assigned a Teams Phone Standard license uncheck the box and save. Wait 30 minutes and reassign the licenses to the user.
ii. If the user is assigned an E5 license scroll down to apps at the bottom of the page and select the drop-down arrow
Scroll down to Microsoft 365 Phone System and uncheck the box. Save and wait 30 minutes before reapplying the app to the user.
d. Re-assign DID to the user.